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Posts Tagged ‘productivity

Pythagoras taught us how to get things done #productivity #gtd

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Some time after 530 and 510 BC after Pythagoras woven to Italy and had gathered his students he would established a strict routine for his students, being Pythagoras he paid particular attention to the hours they woke and slept. On rising his students were advised to repeat the following verses:

As soon as you awake, in order lay the actions to be done the coming day.

At nightfall they were told to recite:

Allow not sleep to close your eyes

Before reflecting on the following questions three times:

The actions of the day.
What deeds done well?
What not?
What left undone?

Source: The Golden Ratio: The Story of PHI – Mario Livio

Image source: zerojay

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Written by Daniël W. Crompton (webhat)

January 9, 2012 at 11:18 am

Posted in lifehacks

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Coriolanus Effect and Wakoopa Stats #productivity #timemanagement

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I first started writing about Wakoopa in 2009, when I wrote the article Time Spend, is Time Earned on using it for time management, it has mostly been running in the background to give me some statistics on the way I use my time behind my computer, and whether it is used effectively. Recently I started a new projects with new computers and again installed the Wakoopa Tracker to measure the effective use of my time. Naturally the Parato principle still holds, roughly 80% of the effects come from 20% of the causes.

Coriolanus effect: n. the act of going around in ever decreasing circles until one vanishes up one’s own backside.
Glaswegian expression

For Sunday it is possible to see the amount of time I spend creating a Christmas card, and I see that – split over Mac and Windows – I seem to be spending the productive 62% of my office time on development, documentation and mail. Again I can also immediately see correlations between any dips in time – such as Monday – and real events, in this case meetings. Furthermore the relatively short time spend on development on Monday can be seen to have a ripple effect that continues on Tuesday and Wednesday. I’m sure that had the statistics been available for Thursday this line would continue.

Using my calendar I could get a similar graph, and although the details of how long I was “researching” a recent XKCD joke are still lots be lost, Wakoopa enables me to see the usage of my time slightly better and the collection is entirely passive.

Image source: Wakoopa

Written by Daniël W. Crompton (webhat)

December 16, 2011 at 2:08 pm

Discriminating Against Breaks is Counter Productive #productivity

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Some weeks ago I read an interview with a Dutch Internet Entrepreneur who was launching a book on how to create a start up. I haven’t read the book so I can judge that, however what surprised me was his tip to give smokers only 23 days holiday rather than 26 days as they are 1.5 hours less productive every day. I think that he’s missed the point when it comes to productivity, and I’ll tell you why:

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Written by Daniël W. Crompton (webhat)

November 15, 2011 at 12:19 pm

Inspired by Productivity #lifehacks #mashable

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Productivity

I was reading a Mashable item on productivity[1] which contained some interesting things that I will turn into a slideshow on this week.

Do NOT check your e-mail for the first 45 minutes that you are in the office in the morning. […] There are never meetings at that time and most people are settling in and reading their e-mails, […] — Amanda Feifer O’Brien, Marketing Manager at Firmenich Inc.

Take the first 30 minutes to plan the rest of your day. By plan, I mean make a list of the important tasks that you need to have done today and stay focused on these items. […] Make a list of the things that you want to achieve that day and work from that list until it’s completed. — Rohan Hall, Founder and CEO of rSitez, Inc

This is an excellent way to start the day, I have been using the 43 Folders system to unplan the year, this is my scheduled backlog, and take the day folder out and add this to my daily TODO list – which I write on Post-its. While creating the initial Post-its I like to create Post-its which contain:

  • Lunch
  • Coffee Break (x4)
  • Snack Break (x2)
  • Mail Break (x2)

And interspace these in the timeline of the day.

On my whiteboard I arrange the Post-its in the following grid:

First I take the Not Urgent and Not Important and bin them, obviously there is no reason to do them or they would have been graded differently.

Next I estimate the time and importance needed for the Urgent and Important tasks, and split the longer items into shorter tasks. Then I start the tasks by solving some of the important short tasks first to set the tone of the day to task completion, then I process the remaining tasks in order of importance. I like to use timeboxes for each of the tasks based on my estimates.

Next I estimate and complete the Not Urgent and Important items and don’t move on to estimating and completing the Urgent and Not Important until I’m finished.

  1. 37 Productivity Tips for Working From Anywhere

Image source: Dennis Hamilton

Written by Daniël W. Crompton (webhat)

December 11, 2010 at 8:29 pm

Non Daily Habits

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I have trouble remembering to do things, like going to the gym, and when I do I generally procrastinate, like hanging up the washing. *stops writing blog and goes to hang up the washing* For myself I set alarms, calendar items and reminders, for me it’s easier to remember things I do daily than anything I do on an irregular basis.

So imagine my joy when I read How to Maintain Not-Quite-Daily Habits. The article contains 5 pieces of advise to make it easier to keep your habits:

  1. Make it daily anyway
  2. Use placeholder habits
  3. Chain Habits
  4. Make specific commitments
  5. Turn habits into appointments

Another thing I have in the house are whiteboards, they aren’t just for developing ideas and giving presentations, but also as handy reminder pads.

I can’t remember where I got this, possibly from LifeHacker.

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Written by Daniël W. Crompton (webhat)

July 13, 2008 at 6:55 pm

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