Posts Tagged ‘timebox’
I was reading a Mashable item on productivity which contained some interesting things that I will turn into a slideshow on this week.
Do NOT check your e-mail for the first 45 minutes that you are in the office in the morning. […] There are never meetings at that time and most people are settling in and reading their e-mails, […] — Amanda Feifer O’Brien, Marketing Manager at Firmenich Inc.
Take the first 30 minutes to plan the rest of your day. By plan, I mean make a list of the important tasks that you need to have done today and stay focused on these items. […] Make a list of the things that you want to achieve that day and work from that list until it’s completed. — Rohan Hall, Founder and CEO of rSitez, Inc
This is an excellent way to start the day, I have been using the 43 Folders system to unplan the year, this is my scheduled backlog, and take the day folder out and add this to my daily TODO list – which I write on Post-its. While creating the initial Post-its I like to create Post-its which contain:
- Coffee Break (x4)
- Snack Break (x2)
- Mail Break (x2)
And interspace these in the timeline of the day.
On my whiteboard I arrange the Post-its in the following grid:
First I take the Not Urgent and Not Important and bin them, obviously there is no reason to do them or they would have been graded differently.
Next I estimate the time and importance needed for the Urgent and Important tasks, and split the longer items into shorter tasks. Then I start the tasks by solving some of the important short tasks first to set the tone of the day to task completion, then I process the remaining tasks in order of importance. I like to use timeboxes for each of the tasks based on my estimates.
Next I estimate and complete the Not Urgent and Important items and don’t move on to estimating and completing the Urgent and Not Important until I’m finished.
Image source: Dennis Hamilton